Video Conferencing

Video Conferencing

How to use video conferencing?

Before video conferencing was like something people didn't even think was possible, because before technology couldn't allow to do such thing like look through some ''magic box'' to see one another and talk, but now it's possible and many people are using it because it is extremely useful to contact someone that might be far away or even if it's close by. Video conferencing is still getting better and better each and every day so in the near future we might be able to do some things that we might not be able to do right now.

Different types of video conferencing..

There are three types of video conferencing and some of them have high or low level of video quality and all three got different properties that can be used to adjust the video conferencing you just have to choose which one do you want to use. These three are:

• Desktop System
• Studio-Based System
• Computer Based System

Desktop System: As you might know you have hardware and software in your computer and in hardware part of it you have some special feature that is manually installed, it improves your video quality of video and audio it is really good for making a small conference calls online.

Studio-Based System: This system is probably most important because it offers the best quality that you can get, but one disadvantage of using this is that it is really expensive and not many people can afford it. This system is a big room of best progressed control system equipment, document viewers, overhead cameras, vision switchers, slide viewers. These are usually found in the big companies that work a lot and make online conferences as well as some big universities.

Computer Based System: Probably the cheapest method you can do to make video conferencing, but there is a down side there because the quality of the conference will be really low and that's why some people don't really like it because sometimes connection even can be interrupted. If you plan to talk to your friend it is a good thing to use and I am sure you won't mind the low quality where with business it will be crucial to have high quality that's why not that much people use this.

Some polite rules you might want to consider while using video conference.

• Always keep an eye contact with a person you talking to.
• Speak clearly and don't ''chew'' the words because sometimes it's hard to understand.
• Make your background simple, like something that doesn't move or it can affect your quality.
• Make sure a person you talking to is finished talking before you try to reply.
• Pay attention at all times, so people don't have to say the same thing twice.

Safety On and be careful!

Some people might be online just to abuse the others and sometimes it can be even criminals so you need to be careful and NEVER give your personal information to a person you don't know, if they are asking for it, it's probably someone you don't really want to talk about. Another case is someone might want to try to hack your account and will ask you to do some silly things like what's your pet's name but you might've answered that as your secret question so that another thing you don't want to do.

Always remember even if you are talking to someone you don't know pay some respect to that person, some people might report you for saying negative comments toward others and it will get you banned, and you don't want that.

Remember that you upload digital data to your profile that means other people can view it and for example if you will upload some silly stuff then when you try to apply for a job your manager can look at your profile they often do it especially with ''Facebook'' and ''Twitter''.

When using video conferencing you have to make sure you talking to the person you think you are. Make sure they are actually real ask them to wave at the times or anything to test that it isn't just a recorded video and someone's behind you trying to fool you. 

Also when talking to others you have to make sure you don't give any personal information like your street address, phone number or bank account details. People that might pretend to be someone might just be looking for easy people to rob by using fake identities. Also make sure those details don't show up on your profile when using video conferencing, because they easily view your digital content.

Data Security

Encryption: This is a great way to protect the information you are sending because it is aimed at the person that is receiving it and if someone tries and succeeds to hack it, then when they going to try to open it information will be unreadable that is a great way to transfer information through.

Backup: Really good way to restore your files that might be damaged or broken, a lot of people are using it because really who want to lose their hours of work.

Firewall: Firewall's can be your best friends, they are located in the software and they are identifying the data that comes in to your computer or network and it doesn't connect any data that doesn't follow firewall rules. Some viruses can't affect the computers because firewall blocks the data they send. 

Secured Webpages: Some webpages use secure webpage protection, that means if you are trying to connect bank or important personal information like entering password it makes things secure, they encrypt the data or in another words code the data that is entered that means anyone who tries to hack it can't see it. It is very important especially when you do banking online, because you don't want to ''share'' your money.

 

Using email

How to use emails for constant IT users.

Step 1 – First step to using email is create an account that will be connected to the internet. Go to any email program that suits you, to do that go to the browser and type in search engine for example Gmail.com or yahoo.com whatever you feel like you want to use it doesn’t really matter. Those two are most email programs that are used by people. So, go to one of the webpages and register there, look for option called ''sign up'' it is completely free and anyone can do it. Then you will have to complete registration form that includes your personal information like your name, age, home address or even post code.

Step 2 – Alright, now you got your brand new account you will need to make contacts with other people by taking their emails and typing it in the search box as well as adding them to your ‘’contact list’’ for easier use. All emails have section with ‘’contacts’’, find one and click on it, start typing email addresses that you may know. It will become much easier if you save your contacts because next time you will try to message them you won’t need to type email because it is going to be saved.

Step 3 – Now if anytime you log out of your account and you will need to access it again you will need to sign back in. To log back in you just find where it says ''sign in'' you click on that option and it will require you to type an email and a password that you created earlier. Once you get in click on ''inbox'' and from there you can view your new emails that people send you or you can send an email to someone else.

Step  4 – I am also going to explain how to write an email to the others in case you don't know. Any email once you get inside got option of ''compose mail'' or sometimes ''write an email'' click on that no matter which one you have and it will create a new link that will transfer you to the email page where you can write your mail. Let's cover basic email options: first to write an email to someone you have to add a recipient in ''To'' box, there you need to fill your receivers email. Second option you can fill is ''CC'', it is used to create multiple recipients and in the last box you can add a topic of your email and after that type text make sure information you entered was correct and then click on ''send''.  

Step 5 – If you get a reply from a person you wrote email to, then you can find that mail in the ''inbox'' section of your email page you can find there any emails you receive and can view them by clicking on them. If you want to send the same copy of an email you received to someone else there is an option of ''forward'' the mail that means you going to send the same email you received to another person. After that click on ''send'' to finish your email.

Step 6 – You can also see sections of ''spam'' and ''trash'' near the ''inbox'' section, some emails can be saved in the spam section by the accident so don't forget to check that sometimes and also if you receiving multiple emails you don't want you can ''mark as spam'' them, that means you basically block a person from sending you emails you still receive them but you don't have to worry about it because they are all saved in spam. ''Trash'' folder is when you delete any email they are kept in trash folder until you completely delete them.